JEUNE CHAMBRE ECONOMIQUE

DE QUATRE BORNES



CONSERVATION OF INDIGENOUS AND MEDICINAL PLANTS PROJECT
?SEMER UNE PLANTE, SEMER UNE VIE?

FUNDED BY THE UNITED NATIONS DEVELOPMENT PROGRAMME (UNDP)
UNDER A GEF GRANT



FINANCIAL RETURN AS AT
DECEMBER 31, 1999




This 27th March 2000

The National Coordinator
UNDP / GEF Small Grants Programme
c/o United Nations Development Programme (UNDP)
Anglo- Mauritius House
PORT LOUIS

Attention: Mrs. Pamela BAPOO-DUNDOO


Dear Madam,

Financial return at December 31, 1999
?Conservation of Indigenous and Medicinal Plants? project

On behalf of the Jeune Chambre Economique de Quatre Bornes, I am pleased to enclose herewith the financial return as at December 31, 1999 for the ?Conservation of Indigenous and Medicinal Plants? (Semer une plante, Semer une vie).

Should you need any clarification about this return and any further information please do not hesitate to contact the undersigned.

Yours faithfully,



BALMICK SANJAY MOLAYE
1999 Treasurer ? JCEQB






TABLE OF CONTENTS




1. BACKGROUND 2
1.1 PROJECT SPONSORS 2
1.2 PROJECT COORDINATORS 2
1.3 OBJECTIVE OF THE PROJECT 3
1.4 FUNDING OF THE PROJECT 3
1.5 CHRONOLOGY OF IMPORTANT DATES IN THE PROGRESS ON THE PROJECT 3
1.6 PERSONS/STAKEHOLDERS INVOLVED ON THE PROJECT 4
2. BASIS OF PREPARATION OF THIS RETURN 5
3. RECEIPTS AND PAYMENTS 6
4. COMPARISON OF ACTUAL WITH BUDGETED EXPENDITURE 7
5. ANALYSIS OF EXPENDITURE INCURRED BY CATEGORY AND COMPARISON OF PROJECTED EXPENDITURE WITH ACTUAL EXPENDITURE 8

Appendix 1 to 32 ? Payment vouchers and supporting documents for expenditure
incurred on the Project


1. BACKGROUND

1.1 PROJECT SPONSORS
The Conservation of Indigenous and Medicinal Plants project, known as the ?Semer une plante, Semer une vie? project is funded by the United Nations Development Programme (UNDP) under the GEF Small Grants Programme.

1.2 PROJECT COORDINATORS
The ?Jeune Chambre Economique de Quatre Bornes? (JCEQB) is responsible for the implementation and management of the Project. The JCEQB is a local organisation of members (LOM) of the ?Jeune Chambre Economique de Maurice? and was officially set up in 1988. It has under its wings some 30 members and is governed by an executive board.

The ?Jeune Chambre Economique de Maurice? is an affiliated member of the Junior Chamber International (JCI) which is a worldwide organisation of young professionals and entrepreneurs serving thousands of communities spanning the globe with over 400,000 members between the ages of 18 and 40 in some 100 countries. In Mauritius there are 5 LOMs namely Port Louis, Curepipe, Quatre Bornes, Beau Bassin/Rose Hill and Rodrigues. The seat and office of the JCEQB is at 53 Goyaviers Avenue, Quatre Bornes.

The JCEQB holds several events during the year that focuses on people, business, management, the individual and on community. JCI members strongly believe in the philosophy, ?Think Locally, Act Globally?. Members know that helping their community has an impact on their region - that a regional project will benefit the nation - and that works performed on a national level can have a tremendous impact internationally.


1.3 OBJECTIVE OF THE PROJECT
According to the grant agreement signed in May 1998 between the UNDP and the JCEQB, the objective of the project is to raise an awareness on the need to protect endemic and indigenous medicinal plant species, capacity building and also community participation.

The main component of the Project consists of the construction of a greenhouse within the premises of the Britannia Government School.

1.4 FUNDING OF THE PROJECT
At December 31, 1999, an amount of Rs.450, 000 has already been received from the UNDP in respect of the GEF grant for funding the Project. A summary receipts and payments accounts for the Project is shown in paragraph 3.

1.5 CHRONOLOGY OF IMPORTANT DATES IN THE PROGRESS ON THE PROJECT
The Project has been running for over two years now since the date of its conception. The table below summarises the important dates
Date Event
May 1998 Signature of GEF Grant agreement between the UNDP and JCEQB
September 1998 to January 1999 Start of work on the premises and construction of greenhouse
February 1999 to July 1999 Selection of plants and creating an awareness of the Project amongst the various stakeholders especially amongst the inhabitants of the Britannia village.
September 1999 Inauguration of the greenhouse
September 1999 up to now Continued effort to create an awareness on the Projet

1.6 PERSONS/STAKEHOLDERS INVOLVED ON THE PROJECT
Apart from the National Co-ordinator of the UNDP/GEF Small Grants Programme and the various members of the JCEQB, the main persons /stakeholders who have been actively involved on the Project are:
a) Project Consultants
Dr. Amina Gurib-Fakim and Mr. Joseph Guého are the consultants of the Project advising the Project Co-ordinators on the technical part of the Project especially on the medicinal plants
b) Estate Manager of the Britannia Sugar Estate
Both the actual estate manager Mr Jack Kong Win Chang and the former one Mr. Jacques Julienne have always provided logistical support whenever it has been necessary.
c) Headmaster of Britannia Governement School and PTA
Mr. Lodoye
d) President of the Village council of Britannia
e) The gardener responsible for maintenance
Mr. Devanand Pootheegadoo

As regards the main members of the JCEQB who have been involved on the Project, they are:
a) Mr Dana Chengan, the principal designer of the Project
b) The Presidents of the JCEQB
· Miss Nundinee Akaloo (1998 President)
· Mr. Vikash Ramdin (1999 President)
· Miss Anielle Ramsahye (2000 President)
c) The Project directors
· Mr Meckraj Baldowa (1998-99)
· Mr Avilash Ramlowat (1999)
· Mr Alven Soopaya (2000)

2. BASIS OF PREPARATION OF THIS RETURN

The following points should be noted in respect of expenditure incurred in respect of the Project:
a) All funds received from the UNDP and all expenditure incurred has been made out the bank accounts nos. 01-0341269 and/or 01-0240594 opened at the Mauritius Commercial Bank ? Sir William Newton Branch.

These bank accounts are also utilised by the JCEQB for other projects.

b) All available supporting documents in respect of expenses incurred are being attached in this return as per Appendix 1 to 32.

It should be noted that prior to 1999, I was not on the Executive Board. All expenditure incurred as set out by Appendix 1 to Appendix 21 was made by the former Executive Board for which I do not assume any responsibility. I have only been a cheque signatory as from expenditure incurred on 12 April 1999 as per Appendix 22.

c) This return is only a compilation of supporting documents for expenditure incurred on the Project. It excludes any documents relating to administrative and accounting procedures (e.g. request for quotations and other purchasing procedures) before any expenditure is incurred.

d)
3. RECEIPTS AND PAYMENTS
The receipt and payments account of the project at December 31, 1999 is as follows:
Date Description Cheque no. Amount Reference
Rs.
RECEIPTS
25-may-98 Cheque from UNDP - 225 000,00 -
22-dec-98 Cheque from UNDP - 180 000,00 -
29-oct-99 Bank transfer from UNDP - 45 000,00
TOTAL RECEIPTS 450 000,00
PAYMENTS
11-nov-97 Sundry expenses 4405409 3 000,00 Appendix 1
21-june-98 Purchase of fencing materials 4405418 19 500,00 Appendix 2
16-sept-98 Purchase of building materials 4405419 500,00 Appendix 3
02-oct-98 Quantity surveyor/Architect fees 4405420 10 000,00 Appendix 4
25-sept-98 Purchase of building materials 4405421 25 308,00 Appendix 5
7-oct-98 Purchase of Camera 4405422 3 324,00 Appendix 6
07-oct-98 Purchase of fencing materials 4405423 5 615,00 Appendix 7
09-oct-98 Purchase of fencing materials 4405424 3 000,00 Appendix 8
20-oct-98 Christian Thomas 4405425 40 000,00 Appendix 9
20-oct-98 Christian Thomas 4405426 20 000,00 Appendix 10
20-oct-98 Purchase of fencing materials 4405427 3 400,00 Appendix 11
26-oct-98 Purchase of fencing materials 4405428 2 390,00 Appendix 12
26-oct-98 Purchase of fencing materials 4405429 3 000,00 Appendix 13
5-nov-98 Christian Thomas 4405430 25 000,00 Appendix 14
14-déc-98 Purchase of building materials 4405431 10 925,00 Appendix 15
14-déc-98 Purchase of buil./fencing mat. 4405432 4 415,00 Appendix 16
16-déc-98 Christian Thomas 4405433 10 000,00 Appendix 17
16-déc-98 Maison agricole 4405434 2 540,00 Appendix 18
29-déc-98 Christian Thomas 4405435 10 000,00 Appendix 19
30-déc-98 Joseph Gueho 4405436 2 000,00 Appendix 20
08-févr-99 Christian Thomas 4405437 10 000,00 Appendix 21
12-avr-99 Sundry expenses 4405442 10 912,70 Appendix 22
18-sept-99 Magnifisign 5375952 11 400,00 Appendix 23
18-sept-99 Antara Bookshop 5375953 1 650,00 Appendix 24
21-sept-99 High quality press Ltd 5375954 8 100,00 Appendix 25
27-sept-99 Purchase of film rolls 5375955 2 000,00 Appendix 26
30-sept-99 Photographs 5375956 2 800,00 Appendix 27
30-sept-99 Joseph Gueho 5375957 3 000,00 Appendix 28
30-sept-99 Amina Garib-Fakim 5375958 4 000,00 Appendix 29
30-sept-99 Devanand Potheegadoo 5375959 2 850,00 Appendix 30
30-sept-99 Seedlings cash 650,00 Appendix 31
31-déc-99 A Barmanum 5375961 1 000,00 Appendix 32
TOTAL PAYMENTS 262 279,70
UNUTILISED AMOUNT AT DECEMBER 31, 1999 Rs. 187 720,30


4. COMPARISON OF ACTUAL WITH BUDGETED EXPENDITURE
Projected Expenditure
Category of expenses Expenditure at 31-12-99 Variance
Rs. Rs. Rs.

1 SHADED HOUSE 165 000 127 253 37 747
Specialist works ? Construction of
shaded house 125 000 90 000 35 000
Building materials 40 000 37 253 2 747
2 FENCING AND BENCHES 93 000 66 000 27 000
Skilled labour for fencing 35 000 25 000 10 000
Skilled labour for plumbing 3 000 - 3 000
Fencing materials 55 000 41 000 14 000
3 PLANTS AND OTHER WORKS 121 500 20 315 101 185
Skilled labour for gardening 48 000 5 250 42 750
Nursery tools 25 000 13 940 11 060
Seedlings - Medicinal plants 12 000 650 11 350
Seedlings - Ornamentals 8 000 - 8 000
Seedlings - Rare fruits 3 500 - 3 500
National plants "Trochetia Boutoniana" 1 000 - 1 000
Fertilisers and manure 20 000 475 19 525
Boots 1 000 - 1 000
Water storage and distribution 3 000 - 3 000
4 ADMINISTRATIVE EXPENSES 81 500 27 712 53 788
Security guards 36 000 380 35 620
Camera and film rolls 9 500 5 324 4 176
Insurance 5 000 - 5 000
Maintenance of equipment 1 500 - 1 500
Transport and fuel 10 000 6 390 3 610
Stationery and others 8 000 3 210 4 790
Photographs 1 500 4 308 (2 808)
Slides and audio visuals 3 000 - 3 000
Printing of posters and others 2 000 8 100 (6 100)
Exhibition and seminars 5 000 - 5 000
5 CONSULTANCY 38 000 21 000 17 000
Botanist/Horticulturist 15 000 9 000 6 000
Quantity surveyor 9 000 4 500 4 500
Architect 14 000 7 500 6 500
6 CONTINGENCIES 49 900 - 49 900

TOTAL 548 900 262 280 286 620




5. ANALYSIS OF EXPENDITURE INCURRED BY CATEGORY AND COMPARISON OF PROJECTED EXPENDITURE WITH ACTUAL EXPENDITURE


JEUNE CHAMBRE ECONOMIQUE DE QUATRE BORNES





CONSERVATION OF INDIGENOUS AND MEDICAL PLANTS PROJECT
SEMER UNE PLANTE, SEMER UNE VIE



APPENDIX